50th Annual Woollybear Festival Vendor Registration October 2nd 2022
Sunday, October 2, 2022 (9:00 AM - 5:00 PM) (EDT)
The 50th Annual Woollybear Festival will be held Sunday, October 2nd, 2022. We wish to extend our invitation to you as a vendor for this wonderful event. This year we have gone to a flat fee per booth type which will include electricity. We try to arrange our craft areas throughout the festival area to give you a better opportunity to best showcase your products. You must provide your own table and cover. If you need electric service you must provide a (12 gauge) 3 conductor cord, UL listed for outdoor and at least 50 feet in length. All receptacles are GFI protected. All booths must meet Ohio Fire Codes. When the contract has been submitted it will be reviewed, once approved your invoice will be emailed to you for either payment online, or you may mail in your payment via check payable to the Vermilion Chamber of Commerce 5495 Liberty Ave, Vermilion, OH 44089. 1. You must stay within your 10x10 area (Tent Stake, Poles, and/or Booth support included). Infringement upon your neighboring crafter will be with their approval ONLY and Festival Committee will enforce this. 2. Spots are available on a FIRST COME FIRST SERVE BASIS, so get your contracts in early. Returning Craft Vendors must have their contract with a deposit to the Chamber by July 1st, 2022 to guarantee previous years' space. All spots are assigned by the Festival Committee. Half Rental Fee must be paid within 1 week of approval and invoice sent, with the balance due before September 30, 2022, Money Orders Only after September 30th. NO money will be accepted at the Festival without prior arrangements made with the Festival Committee. The expectation is that all monies due be paid in advance. THE FESTIVAL GOES ON RAIN OR SHINE!! THERE WILL BE NO REFUNDS! CASH, CERTIFIED CHECK, MONEY ORDER, PERSONAL CHECK, or CREDIT CARD. PERSONAL CHECKS MUST BE RECEIVED BY September 30, 2022 ANY CHECK RETURNED WILL BE CHARGED A $35.00 SERVICE FEE. Please Note: Everyone must have someone working their booth at all times during festival hours of 9 AM-5 PM unless prior approval is obtained from the Festival Coordinator. Failure to follow vendor rules will result in the Festival Committee not inviting or allowing your participation in future festivals. Due to congestion and thinking of the safety of all participants at our festival, there will be NO early breakdown of vendor booths. *** NO Vehicles are to be inside barricades after 800AM on Sunday except for AUTHORIZED Festival Vehicles and Emergency Personnel. ***We respectfully ask that you DO NOT sell silly string, snap pops, invisible ink, knives, items with obscene sayings, or any item that looks or resembles drug paraphernalia. NO illegal imposter handbags or other illegal items will be permitted. The Festival Committee retains the right to request that you NOT sell an item if we see potential harm to the integrity of the Woollybear Festival or the people attending. This will be strictly enforced and you will be asked to leave. ***110 VOLT 20 AMP is the maximum electricity in craft areas. No pop machines or other hookups are allowed without the written consent of the Festival Committee. *** Although we do have foot patrol the Festival Committee and Vermilion Chamber of Commerce assume NO RESPONSIBILITY for merchandise and equipment. Please protect yourself against theft, vandalism, and of course the weather! *** Clean up your debris and garbage, both during and after the festival are your own responsibility. Leaving boxes etc. after the festival will result in the Festival Committee not inviting or allowing your participation in future festivals. Dumpsters are located by the railroad tracks for the disposal of trash. Please do not dump in festival barrels or trash boxes, use dumpsters provided only. Failure to comply with any of the festival rules will be deemed an immediate Breach of Contract. ***Please supply us with a VALID email so the Festival Committee can email your acceptance letter, booth location, and vendor survey. With your help, we can make this the best festival yet, proving once more why “Vermilion is a great place to drop anchor!” If you have questions please email the Vermilion Chamber of Commerce at email@example.com Set-Up time will be Saturday, October 1, 2022, from 10:00 AM to 8:00 PM, due to the early arrival of participants for the Woollybear 500 there will be NO set up allowed on Sunday, there will be NO Vehicles allowed in festival grounds until after 5 PM on Sunday, October 2, 2022. Please do not set up before set up hours, please verify with festival staff that you have set up in the correct area, there is a $50 fee if the committee has to move you to the correct vendor spot. Festival Hours: Sunday, October 2, 2022, 9 AM to 5 PM *** To ensure an enjoyable experience for all festival goers, booth vendors must keep their booths open during festival hours. Vendor participants that fail to comply will not receive future festival invites. NOTE ABSOLUTELY NO VEHICLES IN THE FESTIVAL AREA DURING FESTIVAL HOURS OR YOU WILL BE TOWED! Do not park in front of Town Hall or in Handicap spaces or you will be towed.